Terms & Policies
This website is intended for use by adults. Muckamore Cricket & Lawn Tennis Club (also - 'MCTLC', 'we', 'our', 'us', 'this site') does not solicit or knowingly collect any information from visitors under 18 years of age, without parental consent. Please do not use any of our website if you are not yet 18 years old or of the age of majority where you reside without parental consent.
There are two ways we may collect your personal data when you use our websites: actively (when you voluntarily enter your personal information as described in our Privacy Notice), or passively as described below.
- Passive Information Collection: As you navigate through our websites, we passively collect certain information (that is, we gather it without you actively providing the information) using various technologies and means, such as Internet Protocol addresses and cookies.
- Internet Protocol (IP) Addresses: An Internet Protocol (IP) Address is a number your Internet service provider assigns to your computer so that you can access the Internet. We use your IP address to diagnose problems with our server, report aggregate information, determine the fastest route for your computer to use in connecting to our websites, and administer and improve our websites.
Cookies fall into two general categories: first party cookies (which we set) and third-party cookies (which are set by third parties).
These cookies enable essential functionality on our website as put in place by our website host Squarespace. These cookies also include their own Web Analytics cookies, which we use to understand how visitors use our website so that we can improve them.
Third-party cookies are not set by us, but by selected third parties with whom we work with. Some of these third party cookies enable useful services, such as online forms.
Social media cookies
Some pages on our website let you share our content through social media sites such as LinkedIn, Facebook and Twitter. Also, we may embed videos from sites such as YouTube. These websites set their own cookies, which we do not control and have their own cookie policies. You should carefully review the cookie policies on these websites to make sure that you are happy with them.
Cookies falling within the three categories above can be further categorised depending on if they are session cookies or permanent cookies.
These cookies expire when you close your browser (or if you stay inactive for a certain time). We use these types of cookies on our portals and registration/enrolment websites so that you can continue browsing without losing information as you navigate from page to page.
Persistent cookies are more permanent bits of information that are placed on the hard drive of your computer and stay there unless you delete them. These cookies persist even when the browser is closed. We use these cookies to remember you so that you don’t have to re-enter passwords and login information every time you visit our website.
DATA PROTECTION POLICY AND GENERAL DATA PROTECTION REGULATION (GDPR)
Glossary of terms:
In this policy, the following words and phrases have the following meanings:
Personal data: Any information relating to a natural person (the “Data Subject”) who may be identified directly or indirectly from that information
Sensitive data: A special category of personal data relating to a data subject’s racial or ethnic origin, their politics, their religious beliefs, their physical or mental health, their sexual orientation, or their trade union affiliation
Data Controller: The organisation which collects and determines the use of personal data
Processing: Any operation performed on personal data such as collection, storage, retrieval, transfer or transmission, dissemination, deletion/destruction, or adaption and alteration
Consent: The consent of a data subject means any freely given, specific, informed and unambiguous indication by statement or clear affirmative action, signifying agreement to the processing of their personal data
Data Breach: A breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of or access to personal data
Muckamore Cricket & Lawn Tennis Club, which for the purposes of this document includes its affiliates and associates and are collectively referred to as MCLTC, has a legal obligation to comply with all appropriate data protection legislation, primarily the EU General Data Protection Regulation (GDPR), but also such legislation as the Privacy and Electronic Communications Regulations (PECR).
MCTLC also has a duty to comply with guidance issued by the Department of Health, the NHS executive, NHS Information Authority, Information Commissioner’s Office, Northern Cricket Union and other relevant advisory groups.
MCTLC needs to collect and use certain types of information about Individuals or Service Users (“data subjects”) who come into contact with MCTLC, in order to carry out its functions. This personal information will be collected and dealt with appropriately whether collected on paper, stored in a computer database, or recorded on other material, and there are safeguards to ensure this in the GDPR.
MCTLC is the Data Controller as defined by the GDPR, which means that it determines what purposes personal information held will be used for. It is also responsible for notifying the Information Commissioner of the data it holds or is likely to hold, and the general purposes that this data will be used for.
MCTLC may need to share data with other agencies such as, but not necessarily limited to, a local authority, regulated health service providers, police, Inland Revenue and other Government bodies.
Data Protection Principles
The Individual/Service User will be made aware in most circumstances how and with whom their information will be shared. However, there are circumstances where the law allows disclosure of personal data (including sensitive data) without the data subject’s consent.
Carrying out a legal duty or as authorised by the Secretary of State
Protecting the vital interests of an Individual/Service User or other person
The Individual/Service User has already made the information public
Conducting any legal proceedings, obtaining legal advice or defending any legal rights
Monitoring for equal opportunities purposes – e.g. race, disability or religion
Providing a confidential service where the Individual/Service User’s consent cannot be obtained or where it is reasonable to proceed without consent: e.g. where we would wish to avoid forcing stressed or ill Individuals/Service Users to provide consent signatures
MCTLC intends to ensure that personal data is treated lawfully and correctly. To this end it will adhere to the principles of the GDPR. Specifically, the GDPR requires that personal information:
- Shall be processed fairly and lawfully and, in particular, shall not be processed unless specific conditions are met
Shall be obtained only for one or more of the purposes specified in the GDPR, and shall not be processed in any manner incompatible with those purposes
Shall be adequate, relevant and not excessive in relation to those purposes
Shall be accurate and, where possible, kept up to date
Shall not be kept for longer than is necessary
Shall be processed in accordance with the rights of data subjects under the GDPR
Shall be kept secure by the Data Controller who takes appropriate technical and other measures to prevent the unauthorised or unlawful processing or accidental loss or destruction of, or damage to, personal information
Shall not be transferred to a country or territory outside European Economic Area unless that country or territory ensures an adequate and approved level of protection for the rights and freedoms of Individuals/Service Users in relation to the processing of personal information
Any data used for non-operational analysis purposes will be fully anonymised MCTLC will, through appropriate management and strict application of criteria and controls:
Observe fully conditions regarding the fair collection and use of information
Meet its legal obligations to specify the purposes for which information is used
Collect and process appropriate information, and only to the extent that it is needed to fulfill its operational needs or to comply with any legal requirements
Ensure the quality of information used
• Ensure that the rights of people about whom information is held, can be fully exercised under the GDPR. These include:
o The right to be informed that processing is being undertaken
o The right of access to one’s personal information
o The right to prevent processing in certain circumstances
o The right to correct, rectify, block or erase information which is regarded as wrong or inaccurate information
Take appropriate technical and organisational security measures to safeguard personal information
Ensure that personal information is not transferred abroad without suitable safeguards
Treat people justly and fairly whatever their age, religion, disability, gender, sexual orientation or ethnicity when dealing with requests for information
When collecting data MCTLC will ensure that the Individual/Service User:
- Clearly understands why the information is needed
Understands what it will be used for
Understands what the consequences are should they decide not to give consent to processing
- Grants explicit consent, either written or verbal, for data to be processed has given consent freely
- MCTLC will ensure that:
It has a Data Protection Officer with specific responsibility for ensuring compliance with all data protection legislation and guidelines
Everyone handling or coming into contact with personal information understands that they are contractually responsible for following good data protection practice
Everyone handling personal information is appropriately trained and supervised
It will regularly review and audit the ways it holds, manages and uses personal information
It makes all personnel aware that a breach of the rules and procedures identified in this policy may lead to disciplinary action being taken against them
Information and records relating to all data subjects will be stored securely and will only be accessible by authorised personnel for the performance of their specified roles.
Information will be stored for only as long as it is needed, is relevant, or as required by statute, and will be disposed of appropriately (e.g. un-recoverable deletion of digital data; shredding of paper documents)
Right of Access
All Individuals/Service Users have the right to know what information MCTLC holds about them. In accordance with the GDPR, MCTLC will respond to a Subject Access Request (SAR) within 1 calendar month, or if the request is particularly complex will advise the requester of the extended timescale. MCTLC will make no charge for responding to an SAR unless the request is complex, frivolous, or a repeat. Any charge will be sufficient to cover MCTLC’s direct cost of handling the request.
Right to be forgotten
All Individuals/Service users have the right to have their data deleted/destroyed, the “Right To Be Forgotten” (RTBF). MCTLC will comply with an RTBF request without undue delay unless the data is being retained for statutory purposes or where MCTLC can demonstrate that retention is necessary within the provisions of the GDPR (e.g. for the establishment, exercise, or defence of a civil claim).
3rd- party data sharing
MCTLC will not, without the explicit consent of the data subject, share personal data with any 3rd-party unless the sharing is strictly for the performance of MCTLC’s operational functions (e.g. outsourcing of business functions); unless the sharing is required by law or statute; or otherwise legitimate without consent as set down in the GDPR.
In the event of a serious data breach MCTLC will:
Notify the Information Commissioner’s Office (ICO) of a reportable data breach within the mandatory 72 hours of any personnel becoming aware of the breach
Will notify without undue delay all data subjects who have been, or could potentially be, adversely affected by the breach
This policy will be updated as necessary to reflect best practice in data management, security and control and to ensure compliance with any changes or amendments made to the GDPR.
Further information regarding the GDPR can be found at:
If you have any queries do not hesitate to contact us for further information on firstname.lastname@example.org